Health and Safety Policy

Statement of OpenEdu Health and Safety Policy

Policy agreed on1st of June 2018

For information about health and safety ring HSE’s Infoline Tel: 0845 345 0055 Fax: 0845 408 9566 Textphone: 0845 408 9577 email: or write to HSE Information Services, Caerphilly Business Park, Caerphilly CF83 3GG.


General Statement of Policy, Duties & Responsibilities

1.1 Policy Statement

The OpenEdu (“the Company”) recognises and accepts its health and safety duties for providing a safe and healthy working environment (as far as is reasonably practicable) for all its workers under the Health and Safety at Work Act 1974, the Fire Precautions (Workplace), Regulations 1997, the Management of Health and Safety at Work Regulations 1999, other relevant legislation and common law duties of care.
OpenEdu has no premises and offices and in a foreseeable future the Company has no plan to open an office. OpenEdu’s Directors are all working from home and no employees other than the Directors are at the moment working as member of OpenEdu staff. However, it is the policy of OpenEdu to promote the health and safety of the director boards and staff, and to that intent to:

  • Take all reasonably practicable steps to safeguard the health, safety and welfare of all OpenEdu Users on the premises;
  • Provide adequate working conditions to safeguard the health and safety of OpenEdu Users and to ensure that any work which is undertaken produces no unnecessary risk to health or safety;
  • Encourage OpenEdu Users on the premises to co-operate with the Company in all safety matter, in the identification of hazards which may exist and in the reporting of any condition which may appear dangerous or unsatisfactory;
  • Ensure the provision and maintenance of plant, equipment and systems of work that are safe;
  • Maintain safe arrangements for the use, handling, storage and transport of articles and substances;
  • Provide sufficient information, instruction, training and supervision to enable everyone to avoid hazards and contribute to their own safety and health;
  • Provide specific information, instruction, training and supervision to personnel who have particular health and safety responsibilities;
  • Make, as reasonably practicable, safe arrangements for protection against any risk to health and safety of the general public or other persons that may arise for the Company’s activities;
  • Make suitable and sufficient assessment of the risks to the health and safety of employees and of persons not in the employment of the Company arising out of or in connection with the Company’s activities;

This policy statement and the procedures for its implementation may be altered at any time by the Directors’ Board (“the Board”). The statement and the procedures are to be reviewed in the January of each year by the Board.

1.2 Statutory Duty of the Group/Company

The Group/Company will comply with its duty to ensure, as far as is reasonably practicable, the health, safety and welfare at work of OpenEdu Users and, in general, to:

  • Make workplaces safe and without risks to health;
  • Give OpenEdu Users the information and instruction necessary for their health and safety.

In particular, the Company will:

  • Assess the risks to health and safety of OpenEdu’s employers, if any;
  • Make sure that the workplace satisfies health, safety and welfare requirements, eg for ventilation, temperature, lighting and for sanitary, washing and rest facilities;
  • Make sure that work equipment is suitable for its intended use as far as health and safety is concerned, and that it is properly maintained and used;

1.3 Statutory Duty of the OpenEdu Employers

OpenEdu Users also have legal duties, and the Company confidently requests non-employed (voluntary) workers also to observe these.
They include the following:

  • To take reasonable care for their own health and safety, and that of other persons who may be affected by what they do or do not do;
  • To co-operate with the Company on health and safety;
  • To report at the earliest opportunity injuries, accidents or dangerous occurrences at work, including those involving the public and participants in activities organised by the Company;


Company of Health and Safety

2.1 Health and Safety Board

The Directors Board’s responsibilities:

  • To have a broad overview of Health and Safety matters;
  • To keep the Company’s Health and Safety policy and procedures under review;
  • To take such action as may be required to ensure that the Company’s responsibilities for Health and Safety are fulfilled.

2.2 Health and Safety Rules

All OpenEdu staff must exercise ordinary care to avoid accidents in their activities at work and comply with the following general rules and with any further rules which the Company may publish from time to time.

Equipment and Appliances
No equipment or appliance may be used other than as provided by or specifically authorised by or on behalf of the Company and any directions for the use of such must be followed precisely.

Defective equipment, furniture and structures must be reported as such without delay.

Hygiene and Waste Disposal
Facilities for the disposal of waste materials must be kept in a clean and hygienic condition. Waste must be disposed of in an appropriate manner and in accordance with any special instructions relating to the material concerned.

Food Hygiene
When handling or preparing food there are specific hygiene requirements:

  • Avoid handling food as far as possible;
  • Clean as you go. Keep all equipment and surfaces clean;
  • Ensure waste food is disposed of properly.

Alcohol, Drugs and Tobacco
Smoking within the premises and the use of Drugs (except under medical supervision) on the premises are prohibited at all times.


Arrangement and Procedures

The Directors Board, is responsible for ensuring that the safety policy is carried out and that responsibilities for safety, health and welfare are properly assigned and accepted at all levels. Their details and contact number will be displayed at the premises.

3.1 First Aid and Accident Reporting

3.1.1 First Aid

  • First Aid Boxes are provided in the following location: Work Desk

3.1.2 Accidents

  • In the event of an injury or illness, call for an ambulance directly. To call an ambulance – dial 999 and ask for “ambulance”;
  • All accidents must be reported to the Directors Board as soon as practicable;

3.2 Evacuation Procedures

3.2.1 In the event of Fire

  • If any fire occurs, however minor, the Fire Brigade must be called immediately by dialling 999 and asking for “Fire”;
  • When the Fire Brigade arrives advise whether all persons are accounted for and location of fire.

3.2.2 Cleaning Materials, General Machinery and High Risk Areas

  • All portable machinery must be switched off and unplugged when not in use;
  • Wandering cables are a hazard; use with caution and safety in mind;
  • Slippery floors and dangerous; use warning signs;

3.2.3 General

  • All thoroughfares, exits and gates must be left clear at all times;
  • Corridors and fire exits must not be blocked by furniture or equipment;
  • If the hazard is of a serious nature, immediate action must be taken to protect or clear the area to prevent injury to staff or other users.




1. Accidents
All accidents which occur during work for the Group/Company and/or for the User/Hirer, or on premises under the control of the Group/Company must be recorded.

2. Accidents to Workers or Contractor’s Staff
For ALL Accidents Complete Accident Form and give to the Directors’ Board
If accident results in fatality, fracture, amputation or other specified injury (see section 4, below) then immediately notify:
Health & Safety Executive on HSE’s Infoline Tel: 0845 345 0055
And the Chair of the Directors Board
Follow up within seven days with completed online form F2508 with copies to the Chair of the Directors Board

3. Definition of Specified Major Injuries or Conditions

  • Fracture of the skull, spine or pelvis; any bone in the arm or wrist, but not a bone in the hand; any bone in the leg or ankles, but not a bone in the foot.
  • Amputation of; a hand or foot, a finger, thumb or toe; any part thereof if the joint or bone is completely severed/li>
  • Other specified injuries and conditions:
    • The loss of sight of an eye; a penetrating injury to the eye, or a chemical or hot metal burn to an eye
    • Injury (including burns) either requiring immediate medical treatment, or involving loss of consciousness, resulting (in either case) from electric shock from any electrical circuit or equipment, whether or not due to direct contact
    • Loss of consciousness resulting from lack of oxygen
    • Decompression sickness requiring medical treatment
    • Either acute illness requiring treatment, or loss of consciousness, resulting (in either case) from absorption of any substance by inhalation, ingestion or through the skin
    • Acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a pathogen or infected material
    • Any other injury which results in the person injured being admitted immediately into hospital for more than 24 hours


4. Dangerous Occurrences
In the event of any of the following:

  • Collapse/Overturning of machinery
  • Explosion/collapse of closed vessel/boiler
  • Electrical explosion/fire

Notify the following immediately:
Health & Safety Executive, Incident Contact Centre, Caerphilly Business Park, Caerphilly, CF83 3GG HSE’s Infoline Tel: 0845 345 0055 email:
And the Chair of the Directors Board

Full details of Dangerous Occurrences and Occupational Diseases can be found in HSE RIDDOR Booklets 11 and 17.



1. Assessment
The assessment must be a systematic review

  • What substances are present and in what form?
  • What harmful effects are possible?
  • Where and how are the substances actually used or handled?
  • What harmful effects are given off, etc.?
  • Who could be affected, to what extent and for how long?
  • Under what circumstances?
  • How likely is it that exposure will happen?
  • What precautions need to be taken to comply with the COSHH Regulations?
  • What procedures need to be put in place to comply with the Control of Asbestos at Work Regulations 2002?

2. Prevention or Control
Employers have to ensure that the exposure of workers to hazardous substances is PREVENTED or, if this is not reasonably practicable ADEQUATELY CONTROLLED.
On the basis of the assessment, the employer has to decide which control measures are appropriate to the work situation in order to deal effectively with any hazardous substances that my present.
This may mean PREVENTING exposure by

  • Removing the hazardous substance by changing the process
  • Substituting with a safe or safer substance, or using a safer form

Or, here this is not reasonably practicable, CONTROLLING exposure by

  • Totally enclosing the process
  • Using partial enclosure and extraction equipment
  • General ventilation
  • Using safe systems of work and handling procedures

It is for the employer to choose the method of controlling the exposure and to examine and test control measures, if required.

The Regulations limit the use of Personal Protective Equipment (e.g. dust masks, respirators, protective clothing) as the means of protection of those situations ONLY where other measures cannot adequately control exposure.

Employers must provide any of their workers and, so far is reasonably practicable, other persons on site who may be exposed to substances hazardous to health, with suitable and sufficient information, instruction and training to that they know the risks they run and the precautions they must take.

Employers must ensure that anyone who carries out any task in connection with their duties under COSHH has sufficient information, instruction and training to to the job properly.


1. Has the Fire brigade been consulted on:

  • The most suitable way of raising an alarm in the event of fire?
  • Precautions to be taken with any activities involving the use of flammable liquids, naked flames or heating processes?
  • Are seating and gangways in the hall/rooms so arranged as to allow free and easy access direct to fire exits?
  • Are exit doors always unlocked before the start of any session and kept unlocked until the last person leaves?

2. Are thorough close-down checks made of all parts of the premises at the end of an evening or session?

  • No smouldering fires or cigarettes left burning?
  • Heater and cookers turned off?
  • Televisions and other electrical apparatus turned off and unplugged?
  • Lights off?
  • Internal doors closed?
  • Outside doors and windows closed and secured?

3. Are all reasonable steps taken to prevent fires?

  • Smoking not allowed in store rooms or backstage?
  • Substantial ashtrays provided in areas where smoking is permitted?
  • Heating appliances fitted with adequate and secure fire guards?
  • If portable heaters have to be used, are they securely fixed and kept away from combustible materials?
  • Precautions to ensure that convector type heaters are not covered with clothes and curtains?
  • Temporary extensions or additions to the electrical installation carried out and checked by a competent electrician?
  • Sufficient socket outlets provided to obviate the need for long trailing flexes?
  • Damaged leads replaced regularly?
  • Cooking operations supervised by a reliable person?
  • Scenery, decorations and costumes for stage performances treated to make them flame retardant?
  • All parts of the premises kept clear of waste and rubbish, particularly staircases, space under stairs, store rooms, attics and boiler rooms?


1. Inspection

  • A Health and Safety inspection of the building should be undertaken at least every six months. One of these inspections may be undertaken at the same time as the annual building maintenance check.
  • Appointed members of the Directors Board, or a sub-group, should arrange to meet and carry out the inspection
  • This inspection group will need to agree how each question needs to be answered
  • When the form is complete and has been signed, matters noted as not satisfactory, together with any other concerns raised by the inspection, should be reported to the Directors Board.
  • The inspection group should be authorised, where URGENT action is necessary, to make immediate reasonable response
  • The whole form should be made available to members of the Directors Board
  • The forms should be preserved in a file maintained for this purpose. As required action is taken, the responsible person should initial the form in the appropriate box

2. Risk Assessment

  • Risk assessments relate to activities within the premises or grounds
  • Risk assessments NEED to be carried out in relation to every activity undertaken, whether by groups or individuals and including the work of paid staff AND volunteers
  • Special attention should be paid to the circumstances of workers under the age of eighteen and to expectant mothers, women who have given birth within the past six months or who are breastfeeding
  • A risk assessment needs to be carried out whenever a new activity is envisaged
  • Assessments need to be repeated whenever circumstances change:
    • Changes in layout of equipment
    • Observing trends on the accident form
    • Changes in staff
    • Introduction of new procedures, processes or materials

      Introduction of new procedures, processes or materials

      Approved by OpenEdu Directors Board